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Deadlines
Important Exhibitor Deadlines
HAI HELI-EXPO 2019 important deadlines and notices will be sent via email to the exhibitor contact on file
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Deadlines
| June 22 |
Lottery 1 (Stages 1, 2, 3, and 4) application for space and payment due |
| July 22 |
Lottery 1 booth assignment confirmations sent |
| Sept. 7 |
Lottery 2 (Stages 1, 2, and 3) application for space and payment due |
| Sept. 28 |
Lottery 2 booth assignment confirmations sent |
| Nov. 2 |
Last day to cancel or reduce space and receive partial refund minus 25% administrative fee (see No. 12 of the Rules and Regulations) |
| Mid-November |
Exhibitor Services Kit available online |
| Late November |
HAI Pilot Safety and Flight Operations Guidelines sent to exhibitors bringing aircraft |
| Nov. 30 |
Last day to cancel or reduce space and receive partial refund minus 50% administrative fee (see No. 12 of the Rules and Regulations) |
| Dec. 21 |
Last day to apply for space and be included in the Program & Exhibit Guide |
Deadlines
| Jan. 11 |
EAC Authorization Form deadline |
| Jan. 25 |
Aircraft display and insurance documents due to HAI Operations |
| Jan. 25 |
EAC insurance documents due to HAI Show Management |
| Jan. 28 |
Hotel reservation deadline - group |
| Jan. 28 |
Hotel reservation deadline - individual |
| Feb. 1 |
Booth variance request deadline |
| Feb. 1 |
Meeting room request deadline |
| Feb. 1 |
Publication Bin request deadline |
| Feb. 1 |
Deadline to submit HAI forms from the exhibitor services kit |
| Feb. 1 |
HAI official vendor discount deadline |
| Mar. 1-2 |
Aircraft Fly-In |
| Mar. 5-7 |
Exhibit hall open |
| Mar. 7-8 |
Aircraft Fly-Out |