Attendee FAQs

HAI HELI-EXPO 2019 registration rates are listed at rotor.org/register.

You can register online at rotor.org/register or register on site in Atlanta. However, we strongly recommend that all attendees register online to save time and money. Early-bird rates end midnight Jan. 18, 2019. Register today!

Both HAI members and nonmembers are welcome to attend the show. However, HAI members receive a discounted rate. To receive that discounted rate, visit rotor.org/join.

If you have additional questions about HAI membership, please contact the membership department at member@rotor.org or 703-683-4646.

HAI cannot accept registrations over the phone. You can register for HAI HELI-EXPO in four ways:

• Online: visit rotor.org/register
• Fax: complete this pdf registration form and fax it to 703-683-4745
• Mail: complete this pdf registration form and mail it to

  Helicopter Association International

  Attn: Attendee Registration

  1920 Ballenger Avenue, 4th Flr.

  Alexandria, VA 22314-2989

• On Site: Registration will be available at one of the many Attendee Registration kiosks. However, we strongly urge you to spend less time waiting in line on site and register online early. Early-bird rates end midnight Jan. 19 2018.

Please note that payment must accompany your registration. Also, HAI will not accept faxed or mailed registration forms after the early-bird deadline of Jan. 18, 2019.

We accept all major forms of credit cards (Visa, MasterCard, American Express, or Discover) for online, fax, mail, or on-site registration. If registering by mail, you can submit a personal check, along with your printed registration form.

Spouses who accompany a full registrant can register at the spouse rate, which includes all benefits of a full 3-day registration. Learn more about the spouse rate at rotor.org/register.

Students age 15+ who wish to register to attend HAI HELI-EXPO 2019 may do so at a discounted student rate. Learn more about the student rate here..

Students will need to demonstrate proof of their student status with one of the following:

• School ID card
• Letter on school letterhead signed by your advisor or instructor
• Tuition receipt demonstrating current enrollment.

Students who register online for HAI HELI-EXPO 2019 will need to show proof of status on-site at registration.  When registering by mail or fax, proof of status can be submitted along with your registration form.

Children are more than welcome to attend HAI HELI-EXPO 2019. Registration for children age 14 and under is free. However, children age 14 and under must wear a youth badge, which can be picked up at Attendee Registration on site. Children ages 15-17 must obtain paid registration to attend; student rates are available.

All children (anyone under 18) must be accompanied by a registered adult.

For your safety, strollers are not allowed in the exhibit hall at any time. No exceptions will be made. Please make arrangements to leave strollers in the coat/bag check area.

HAI does not offer a discounted rate for military personnel. However, active-duty military service members of any member state of the United Nations may become HAI members and receive the member discount on HAI HELI-EXPO 2019 registration.

If you are interested in joining HAI at the Military Member rate of $45 per year, you can sign up at rotor.org/join (please note: proof of military status must be provided). If you have additional questions about HAI membership for active-duty military, please visit rotor.org/military or contact the HAI membership department at member@rotor.org or 703-683-4646.

HAI will accept changes to attendee registrations, such as the name on the registration or the dates attending, under the following conditions:

• Changes can only be made to attendee registration onsite. No changes will be accepted after Wed., Feb. 27.

We would be more than happy to reprint your Attendee Badge at Attendee Registration.

If for some reason you need to cancel your HAI HELI-EXPO 2019 registration, please email heliexpo@rotor.org by midnight Jan. 18, 2019, to receive a full refund minus a $20 processing fee.

To register online using your code, go to rotor.org/guestpass. Here you will be asked to enter your email address to get started. On the following screen, enter the 4-digits guest pass code to begin your registration. Once your registration is complete, you will receive a confirmation page with a bar code. Bring this confirmation page with you on site, where you will be able to scan the bar code at any of the Attendee Registration kiosk to print your badge.

To register with a guest pass on-site, use your 4-digits code at any Attendee Registration kiosk. You will be asked to go through the same process as above. Your badge will print at the end.

Each 4-digits guest pass code is good for one person to use one time for one day. Once a code has been used, it cannot be reused, even by the same person. For example, if you have one guest pass and plan to attend HAI HELI-EXPO 2019 for two days, please plan to register at regular attendee rates, once you have used your guest pass.

Yes, HAI has a wide variety of hotels both near the Georgia World Congress Center and in downtown Atlanta. For a full list of hotels within our block, click here.

To book your housing accommodations online, please click here. If you would rather not book online, you can fill out this.

If you are booking reservations for a group (more than 25 room nights), or a suite, you are required to fill out this  and onPeak will work with you to accommodate your needs.

You can submit housing forms to onPeak by

• Email: HELIEXPOhousing@onpeak.com
• Phone: (855) 211-4898
• International: (312) 527-7300

Visit our Getting Around page for information about local airports, convention center parking, and links to mass transit and taxi service. You should also check out our Travel Discounts page.

Attendee Registration is located in Lobby B and C, Georgia World Congress Center (285 Andrew Young International Blvd NW, Atlanta, GA 30313)

Attendee Registration will be open:

Mon., March 4 • 7:30 am – 4:30 pm
Tue., March 5 • 7:30 am – 4:30 pm
Wed., March 6 • 8:00 am – 4:30 pm
Thu., March 7 • 8:00 am – 3:00 pm

The HAI HELI-EXPO exhibit hall will be open:

Tue., March 5 • 10:30 am – 5:00 pm
Wed., March 6 • 10:00 am – 5:00 pm
Thu., March 7 • 10:00 am – 4:00 pm

Hall C, Georgia World Congress Center

Fri., March 1 • 7:00 am – 5:00 pm
Sat., March 2 • 7:00 am – 5:00 pm
Sun., March 3 • 7:00 am – 5:00 pm
Mon., March 4 • 7:00 am – 5:00 pm
Tue., March 5 • 7:00 am – 5:00 pm
Wed., March 6 • 7:00 am – 5:00 pm
Thu., March 7 • 8:30 am – 5:00 pm

The HAI HELI-EXPO 2019 Welcome Reception will take place at the Chick-Fil-A College Football Hall of Fame (250 Marietta St NW, Atlanta, GA 30313) on Mon., March 4, at 7:00 pm.

The Salute to Excellence Awards luncheon will be held at the at the Georgia World Congress Center (285 Andrew Young International Blvd NW, Atlanta, GA 30313) on Wed., March, at 12:00 pm. The Salute to Excellence is not included in your HAI HELI-EXPO 2019 registration; a separate ticket is required. Purchase your Salute to Excellence individual ticket or table for 8 today!

We've made it easy to find schedule information in multiple places. Be sure to check back, because we update the schedule regularly leading up to the opening of the show .

The easiest location to find the schedule is the HAI HELI-EXPO 2019 show app! Download it and you'll get the schedule and a LOT more! The show app is available for free download from the App Store on either your Apple or Android device.  You can also scan the QR code located on the front of your HAI HELI-EXPO 2019 Program & Exhibit Guide.  

You can also check out our Schedule of Events here on the HAI HELI-EXPO 2019 website.

Please note: you should reconfirm dates, times, and locations on site. Check the app or see the digital schedules that are located throughout registration areas, convention center lobbies, and on the showfloor.

Complete information will be printed in the HAI HELI-EXPO 2019 Program & Exhibit Guide, which is available to all attendees on site.

The HAI HELI-EXPO 2019 show app is available for download. Show app can be downloaded for free from the App Store on either your Apple or Android device.  You can also scan the QR code located on the front of your HAI HELI-EXPO 2019 Program & Exhibit Guide.  From there, follow the instructions provided on your device to complete the download.

Information on some dining options at the Georgia World Congress may be found on their website. Check back here closer to the show for additional information.

HAI Professional Education Courses

HAI Professional Education courses provide helicopter-specific training for pilots, maintenance technicians, managers, and safety professionals who want to improve their skills in career development, maintenance skills, operations management, pilot skills, and safety management.

• Cost: Attending an HAI Professional Education course requires a separate registration in addition to your HAI HELI-EXPO 2019 registration
• Courses Offered: Visit our Courses at a Glance page to view this year’s course offerings
• Schedule: With a few exceptions, HAI Professional Education courses are held before or after HAI HELI-EXPO (see the full schedule on the Courses at a Glance page); some courses are only half a day; others range from one to four days in length.

HFI Rotor Safety Challenge

The HFI Rotor Safety Challenge offers pilots, maintenance technicians, and other aviation professionals safety tools and techniques that can be applied back on the job.

• Cost: The HFI Rotor Safety Challenge is free to registered HAI HELI-EXPO 2019 attendees and exhibitors; no additional registration is required
• Courses Offered: Visit the Rotor Safety Challenge schedule to view this year’s offerings, or browse this list of session descriptions
• Schedule: The Rotor Safety Challenge begins with the HAI Safety Symposium and the Safety Directors Forum on Mon., March 4. The other events in the Rotor Safety Challenge will take place on Tue., March 5, and Wed., March 6; most are 1 hour in length

Manufacturers' Technical Briefings

Offered annually at HAI HELI-EXPO 2019, the Manufacturer Technical Briefings promote safety in the helicopter industry by providing free technical presentations and inspection authorization renewal opportunities for maintenance professionals.

• Cost: The Manufacturer Technical Briefings are free to registered HAI HELI-EXPO 2019 attendees and exhibitors; no additional registration required.
• Courses Offered: The list of 2019 briefings is available here.
• Schedule: The Manufacturers' Technical Briefings are held on Tues., March 5, and Wed., March 6, and are 55 minutes in length

Inspection Authorization (IA) Renewals

HAI HELI-EXPO 2019 offers a variety of education activities accepted by the FAA for inspection authorization (IA) renewal credit. The list of courses available for IA renewal credit is available here.

FAA Continuing Education and Other Credits

HAI HELI-EXPO offers a variety of opportunities to receive professional aviation career-related credit, both before and during the show:

• Flight Instructor Certificate Renewal: Upon successful completion of the Flight Instructor Refresher Course, students will receive authorization for renewal of their certificate
• FAA WINGS and AMT Credits: The list of learning opportunities at HAI HELI-EXPO 2019 that qualify for FAA WINGS or AMT credit is currently development.
• Other Aviation Professional Credit: Professional Education courses offered at HAI HELI-EXPO are often approved by other aviation-related professional organizations to confer professional credit; this will be on a case-by-case basis and at the discretion of the instructor. Participate in the HFI Rotor Safety Challenge or attend a Professional Education Course! To learn more information, click here . If you can’t find what you’re looking for or have any questions, contact the HAI Education Department at 703-302-1609 or education@rotor.org.