An exhibit hall must be laid out so as to facilitate the flow of traffic of attendees and to provide an overall balance to the hall, while addressing the locations of utility ports, columns, fire marshal regulations, facility move-in/out door sizes and locations, and other restrictions. HAI reserves the right to assign space subject to these parameters and to relocate a booth, should unforeseen circumstances arise.

HAI has identified four HAI HELI-EXPO anchor exhibitors: Airbus, Bell, Leonardo, and Sikorsky, a Lockheed Martin Company. Each of these companies’ exhibits has continuously exceeded 10,000 sq. ft. on an annual basis for many years. Therefore, these four companies will be placed first within the exhibit hall assignments, on a yearly rotation schedule. To qualify for future anchor designation, a company’s exhibit space must exceed 10,000 sq. ft. for a minimum of two consecutive years.

The remainder of HAI HELI-EXPO booth assignments are determined by two separate lotteries: Lottery 1 and Lottery 2. HAI uses these lotteries to ensure that booths are equitably assigned among exhibitors.

Outside of the lottery guidelines stated below, the date on which your application is received by HAI holds no bearing on your booth placement. Once you are ranked by the lottery, your booth preference requests and other details of location preference are given full consideration, subject to your position in the lottery.

Along with your application for space, HAI must receive your payment for you to be eligible to participate in either lottery, as well as the after-lottery assignments.

Confirmation of space assignments for Lottery 1 will be sent to the exhibitor contact by July 22, 2018. Confirmation of space assignments for Lottery 2 will be sent to the exhibitor contact by September 28, 2018. All other confirmations will be forwarded as quickly as possible following booth assignment.

Lottery 1

Only open to HAI HELI-EXPO 2018 exhibitors who submit applications with payment by June 22, 2018

Stage 1

Exhibits with a minimum of 2,500 square feet and/or companies who have secured a minimum of $40,000 in sponsorships and/or advertising (electronic or printed) from July 1, 2017, to June 22, 2018

Stage 2

Exhibits with a minimum of 1,200 square feet and/or companies who have secured a minimum of $10,000 in sponsorships and/or advertising (electronic or printed) from July 1, 2017, to June 22, 2018

Stage 3

Exhibits smaller than 1,200 square feet

Stage 4

For static displays only

Lottery 2

Only open to any exhibiting company including first-time exhibitors who submit
applications with payment by September 7, 2018

Stage 1

Exhibits larger than 1,200 square feet

Stage 2

Exhibits smaller than 1,200 square feet

Stage 3

For static displays only

After Lottery Assignments

Applications for space received after September 7, 2018, will be considered for placement on the floor after all Lottery 2 exhibitors have been placed. Such applications will be assigned space in the order they are received. Applications for space must be received by December 21, 2018, for companies to be included in the Program & Exhibit Guide.